Do you need to inform your employer that you are feeling under the weather and won’t be able to make it into work? Crafting a polite and professional sick notice email can help ensure that your absence is properly documented and understood by your colleagues and superiors. Follow our sample email template for guidance on how to communicate your illness effectively and respectfully.
The Best Structure for Sick Notice Email Sample
When it comes to sending a sick notice email, it’s important to make sure that your message is clear, concise, and communicates the necessary information effectively. Here is the best structure for a sick notice email sample:
- Subject Line: Start off with a subject line that clearly states the purpose of the email, such as “Sick Notice: [Employee Name]”. This will instantly let the recipient know what the email is about.
- Greeting: Begin your email with a friendly greeting, addressing the recipient by their name if possible. Keep it simple and professional, such as “Hi [Recipient’s Name],”
- Body: In the body of the email, be sure to include the following information:
- The date of the email
- The date(s) the employee will be out sick
- The reason for the absence (if comfortable sharing)
- Any work that will need to be covered or reassigned
- Closing: End the email with a polite closing, such as “Thank you for your understanding” or “Please let me know if you need any additional information.”
Remember to keep your sick notice email professional and to the point. It’s important to communicate effectively while also being respectful of the recipient’s time.
| Subject Line: | Sick Notice: [Employee Name] |
|---|---|
| Greeting: | Hi [Recipient’s Name], |
| Body: |
– Date: [Current Date] – Sick Leave Dates: [Dates Employee will be absent] – Reason: [Reason for Absence] – Work to be Reassigned: [Tasks that need coverage] |
| Closing: | Thank you for your understanding. |
Sick Notice Email Sample
Flu Symptoms
Dear [Manager’s Name],
I am writing to inform you that I am feeling unwell due to flu symptoms and will not be able to come into work today. I will keep you updated on my health and hope to return as soon as possible.
Thank you for your understanding.
Migraine
Dear [Manager’s Name],
I regret to inform you that I am experiencing a severe migraine and will not be able to attend work today. I will make sure to complete any pending tasks upon my return.
Thank you for your understanding.
Food Poisoning
Dear [Manager’s Name],
I wanted to let you know that I have food poisoning and will need to take the day off to recover. I apologize for the inconvenience and will provide a doctor’s note if required.
Thank you for your understanding.
Injury
Dear [Manager’s Name],
Regrettably, I sustained an injury over the weekend and will need to take a few days off work to recuperate. I will keep you updated on my progress and return date.
Thank you for your understanding.
Allergic Reaction
Dear [Manager’s Name],
I must inform you that I am having a severe allergic reaction and will not be able to come into work today. I will seek medical attention and update you on my condition.
Thank you for your understanding.
Stomach Bug
Dear [Manager’s Name],
I am experiencing a stomach bug and will need to take a sick day to rest and recover. I appreciate your understanding and will ensure that my work is completed upon my return.
Thank you for your understanding.
COVID-19 Symptoms
Dear [Manager’s Name],
I am writing to inform you that I have been experiencing COVID-19 symptoms and will be self-isolating as a precaution. I will keep you informed of my health status and follow company protocols for returning to work.
Thank you for your understanding.
What information should be included in a sick notice email?
When sending a sick notice email, it is important to include specific details such as the date of absence, the reason for the absence (if comfortable sharing), expected duration of absence, and any additional information required by your company’s policies or procedures. It is also helpful to mention any work that will be covered during the absence and provide contact information in case colleagues need to reach out.
How should a sick notice email be formatted?
When formatting a sick notice email, it is best to keep it clear, concise, and professional. Start with a subject line that clearly indicates the purpose of the email, such as “Sick Notice: [Your Name].” Use a polite and respectful tone throughout the email and avoid sharing too many personal details. Use bullet points or numbered lists to organize information and make it easier for the recipient to understand your message. Finally, always proofread your email before sending to ensure it is free of any errors.
Is it necessary to provide a doctor’s note with a sick notice email?
Whether or not a doctor’s note is required with a sick notice email depends on your company’s policies. Some companies may require a doctor’s note for absences exceeding a certain number of days, while others may not require one at all. It is important to familiarize yourself with your company’s policies on sick leave and adhere to any requirements they have in place. If a doctor’s note is required, be sure to include it with your sick notice email.
How should I address my manager in a sick notice email?
When addressing your manager in a sick notice email, it is best to use a respectful and professional tone. Start the email with a polite greeting, such as “Dear [Manager’s Name],” and clearly state the purpose of the email in the opening paragraph. Be honest and transparent about your reasons for being absent and provide any necessary information your manager may need to know. End the email with a closing statement expressing your willingness to provide any additional information or assistance needed during your absence.
What should I do if I need to extend my sick leave beyond what was initially communicated?
If you find yourself in a situation where you need to extend your sick leave beyond what was initially communicated, it is important to notify your manager as soon as possible. Send a follow-up email explaining the situation and providing updated information on your expected return date. Be honest and transparent about your reasons for needing additional time off, and offer to provide any necessary documentation, such as a doctor’s note, if required. Communicate openly with your manager to ensure a smooth transition back to work when you are ready.
I hope this sick notice email sample helps you when you need to notify your boss or colleagues about being unwell. Remember to keep it simple and professional. Thanks for reading and be sure to check back for more helpful tips and samples in the future. Take care, and get well soon!