When it comes to following up after a job interview, sending a polite email can make all the difference in leaving a positive impression on the hiring manager. It is important to express your gratitude for the opportunity to interview, reiterate your interest in the position, and inquire about the next steps in the hiring process. Crafting a well-written follow-up email can demonstrate your professionalism and eagerness for the role, ultimately setting you apart from other candidates.
Best Structure for Sample Polite Follow Up Email
Following up on networking opportunities or job applications can be nerve-wracking, but sending a polite follow-up email can showcase your professionalism and persistence. Here’s a structured approach to help you craft the perfect follow-up email:
- Subject Line: Keep it concise and relevant. Mention the job title or networking event to grab attention.
- Greeting: Start with a friendly greeting, ideally addressing the recipient by name.
- Introduction: Remind the recipient of your previous interaction, whether it was a job application or a networking event. Express your continued interest in the opportunity.
- Body: Provide a brief update on any developments on your end, such as new accomplishments or skills. Reiterate why you are a good fit for the role or how you can contribute to the recipient’s network.
- Call to Action: Politely ask for an update on the application process or suggest a meeting to further discuss potential opportunities. Make it easy for the recipient to respond by providing your contact information.
- Closing: End your email with a professional closing, such as “Best regards” or “Sincerely.” Sign off with your name.
Remember, the key to a successful follow-up email is to strike a balance between being courteous and assertive. Keep your tone friendly yet professional, and always express gratitude for the recipient’s time and consideration.
| Subject Line: | Re: [Job Title] Application Status – [Your Name] |
|---|---|
| Greeting: | Hi [Recipient’s Name], |
| Introduction: | I hope this email finds you well. I wanted to follow up on my recent application for the [Job Title] position… |
| Body: | Since submitting my application, I have completed a certification in [relevant skill] that I believe would be valuable in this role… |
| Call to Action: | If possible, could you provide an update on the hiring timeline for this position? I am very interested in the opportunity and would love to discuss how I can contribute to [Company Name]… |
| Closing: | Best regards, [Your Name] |
Sample Polite Follow Up Email Examples
Checking in on an Application Status
Hello [Recipient’s Name], I hope this email finds you well. I wanted to follow up on the status of my application for [Position Title] that I submitted on [Date]. Please let me know if there are any updates or further information needed from my end. Thank you for considering my application. Best regards, [Your Name]
Thank You for an Interview
Dear [Interviewer’s Name], I appreciate the opportunity to interview for the [Position Title] at [Company Name] on [Interview Date]. Thank you for your time and consideration. I am looking forward to hearing back from you regarding the next steps. Best regards, [Your Name]
Following Up on a Meeting Request
Dear [Recipient’s Name], I hope this email finds you well. I am following up on my request for a meeting to discuss [Topic] that I sent on [Date]. Please let me know if there is a convenient time for us to connect. Thank you for your time and consideration. Best regards, [Your Name]
Requesting Feedback on a Proposal
Hello [Recipient’s Name], I hope you are doing well. I wanted to follow up on the proposal I submitted on [Date] regarding [Project/Service]. I would appreciate any feedback or suggestions you may have. Thank you for considering my proposal. Best regards, [Your Name]
Following Up on an Information Request
Dear [Recipient’s Name], I trust this email finds you well. I am following up on the information request I made on [Date]. If there are any updates or additional details needed, please let me know. Thank you for your attention to this matter. Best regards, [Your Name]
Checking in on a Sent Invoice
Hello [Recipient’s Name], I hope you are having a great day. I am following up on the invoice I sent on [Date] for [Product/Service]. Please let me know if there are any questions or concerns regarding the payment. Thank you for your prompt attention to this matter. Best regards, [Your Name]
Following Up on a Referral Request
Dear [Referral Source’s Name], I hope you are doing well. I am following up on the referral request I made to you on [Date]. If you have any updates or recommendations, I would greatly appreciate your assistance. Thank you for your support. Best regards, [Your Name]
How can I politely follow up on a job application without being too pushy?
When following up on a job application, it’s important to strike the right balance between showing your continued interest and not coming across as too pushy. One effective way to do this is by sending a polite follow-up email to the hiring manager or recruiter. Start by expressing your appreciation for the opportunity to apply for the position and reiterating your interest in the role. Be concise and to the point in your email, and avoid excessive follow-ups that may annoy the recipient. Mention any relevant updates or accomplishments since submitting your application, and end the email with a polite request for an update on the status of your application. By following these guidelines, you can show your professionalism and enthusiasm for the position without being overly aggressive.
What are some best practices for sending a polite follow-up email after an interview?
After an interview, it’s important to send a polite follow-up email to thank the interviewer for their time and express your continued interest in the position. Start by thanking the interviewer for the opportunity to discuss your qualifications and the role in more detail. Reiterate your enthusiasm for the position and mention any key points from the interview that highlight your qualifications. Avoid being overly repetitive or demanding in your follow-up email, and instead focus on showing your appreciation and interest in the role. End the email by expressing your eagerness to hear back about next steps and thanking the interviewer again for their time and consideration.
How can I politely inquire about the status of my job application without sounding desperate?
When inquiring about the status of your job application, it’s important to approach the situation with professionalism and tact to avoid coming across as desperate. Send a polite email to the hiring manager or recruiter expressing your continued interest in the position and inquiring about the status of your application. Keep the tone of the email friendly and respectful, and avoid using overly aggressive language or making demands for immediate feedback. Acknowledge that the hiring process can take time and express your understanding of the need for patience. By following these guidelines, you can inquire about the status of your application in a polite and professional manner without appearing desperate.
What is the best way to follow up after networking with a potential employer at an event?
After networking with a potential employer at an event, it’s important to follow up in a polite and professional manner to reinforce the connection and express your interest in potential opportunities. Send a follow-up email to the individual you met at the event, thanking them for their time and insights during your conversation. Mention any key points or topics discussed during the networking event to demonstrate your engagement and interest. Express your desire to stay in touch and explore potential opportunities for collaboration or further discussions. Avoid being too pushy or demanding in your follow-up email, and instead focus on building a positive and professional relationship with the individual you met. By following these guidelines, you can effectively follow up after networking with a potential employer and keep the lines of communication open for future opportunities.
Thanks for taking the time to read about how to craft a sample polite follow-up email. I hope these tips help you in your future endeavors. Remember, it’s always important to remain courteous and professional in all your communications. If you have any questions or need further assistance, feel free to reach out. Thanks again for stopping by, and I hope to see you back here soon!