After your job interview, sending a follow-up email is a crucial step in the process that can help you stand out and leave a lasting impression on the hiring manager. A well-crafted follow-up email not only shows your appreciation for the opportunity to interview, but also allows you to reiterate key points from the interview and express your enthusiasm for the position. In this article, we will discuss the importance of sending a follow-up email after an interview and provide you with a sample template to help you draft your own personalized message.
Best Structure for Sample Follow Up Email After Interview
After a job interview, it’s important to follow up with a thank you email to show your appreciation and continued interest in the position. Here is a suggested structure to help you craft the perfect follow-up email:
- Subject Line: Keep it simple and professional, such as “Thank You – [Position Title] Interview.”
- Greeting: Start with a polite greeting, addressing the interviewer by name if possible.
- Opening Paragraph: Express your gratitude for the opportunity to interview for the position and mention something specific you enjoyed or learned during the interview.
- Main Body: Use this section to reiterate your interest in the role and highlight how your skills and experience align with the job requirements. Mention any additional information you forgot to discuss during the interview.
- Closing Paragraph: Thank the interviewer again for their time and consideration, and express your enthusiasm for the opportunity to join their team. Include a polite request for updates on the hiring process timeline.
- Closing: End the email with a professional sign-off, such as “Sincerely” or “Best Regards,” followed by your full name and contact information.
Remember to keep your follow-up email concise, professional, and genuine. Avoid using overly formal language or sounding too robotic. Your goal is to leave a positive impression and remind the interviewer of your qualifications and enthusiasm for the position.
| Subject Line | Thank You – [Position Title] Interview |
|---|---|
| Greeting | Dear [Interviewer’s Name], |
| Opening Paragraph | I wanted to express my gratitude for the opportunity to interview for the [Position Title] at [Company Name]. I enjoyed learning more about your team and the exciting projects you are working on. |
| Main Body | I believe my background in [mention specific skills or experiences] makes me a strong fit for the role. I am excited about the possibility of contributing to your team and helping [Company Name] achieve its goals. |
| Closing Paragraph | Thank you again for considering my application. I look forward to the next steps in the hiring process and would appreciate any updates on the timeline. Please feel free to reach out if you need any additional information from me. |
| Closing | Sincerely, [Your Full Name] [Your Contact Information] |
Sample Follow Up Email After Interview
Thank you for the Opportunity
Dear [Hiring Manager’s Name],
Thank you for the opportunity to interview for the [Position Name] role at [Company Name]. I enjoyed our conversation and learning more about the team. I am excited about the possibility of contributing to your organization. Please let me know if there are any updates on the hiring process.
Best regards,
[Your Name]
Follow Up on Interview Feedback
Dear [Hiring Manager’s Name],
Thank you for taking the time to provide feedback on my interview for the [Position Name] role at [Company Name]. I appreciate the insights you shared and I am looking forward to the opportunity to further discuss how I can contribute to the team. Please let me know if there are any next steps in the process.
Sincerely,
[Your Name]
Reiterating Interest in the Position
Dear [Hiring Manager’s Name],
Thank you for considering me for the [Position Name] role at [Company Name]. I am very interested in the opportunity to join your team and contribute my skills and experience. I wanted to follow up to express my continued interest in the position and to inquire about any updates on the hiring process.
Best regards,
[Your Name]
Clarifying Next Steps
Dear [Hiring Manager’s Name],
Thank you for meeting with me to discuss the [Position Name] role at [Company Name]. I enjoyed learning more about the team and I am excited about the potential opportunity to work together. Could you please clarify the next steps in the hiring process and when I can expect to hear back?
Warm regards,
[Your Name]
Addressing Additional Questions
Dear [Hiring Manager’s Name],
Thank you for the insightful interview for the [Position Name] role at [Company Name]. I appreciate the opportunity to learn more about the team and the company. I have a few additional questions regarding the role and the team dynamics. Could we schedule a follow-up call to discuss further?
Best regards,
[Your Name]
Expressing Gratitude for the Interview
Dear [Hiring Manager’s Name],
Thank you for the opportunity to interview for the [Position Name] role at [Company Name]. I enjoyed our conversation and the chance to discuss my background and qualifications. I am very interested in the role and I look forward to the possibility of working together. Please let me know if there are any updates on the hiring process.
Sincerely,
[Your Name]
Requesting Feedback on Interview
Dear [Hiring Manager’s Name],
Thank you for the opportunity to interview for the [Position Name] role at [Company Name]. I appreciated the chance to learn more about the team and the company’s goals. I am eager to know how I can improve and if there is any feedback you can provide on my interview performance. Please feel free to share your insights.
Warm regards,
[Your Name]
How should I structure a follow-up email after an interview?
When crafting a follow-up email after an interview, it’s important to keep it concise and professional. Begin by thanking the interviewer for the opportunity to interview for the position. Reiterate your interest in the role and highlight key points from the interview that showcase your qualifications. Be sure to express your enthusiasm for the position and mention any additional information you may have forgotten to discuss during the interview. Close the email by thanking the interviewer once again and expressing your eagerness to hear back about next steps in the hiring process. Remember to proofread your email for any errors before hitting send.
What is the best timing to send a follow-up email after an interview?
Sending a follow-up email after an interview is crucial, but timing is key. The best time to send a follow-up email is within 24-48 hours after the interview. This allows you to maintain a fresh connection with the interviewer while showing your continued interest in the position. If you haven’t heard back about next steps in the hiring process within a week, it’s also appropriate to send a follow-up email to inquire about the status of your application. Be sure to remain polite and professional in your communication to leave a positive impression on the hiring manager.
What should I include in a follow-up email after an interview to stand out?
To stand out in a follow-up email after an interview, it’s important to include personalized details from the interview that showcase your qualifications and fit for the position. Remember to reiterate your interest in the role and mention specific ways you can contribute to the company. If there were any key points discussed during the interview that you’d like to further expand on, include them in your follow-up email. Additionally, customize your email by referencing any specific topics or interests that were mentioned during the interview to demonstrate your attentiveness and enthusiasm for the position.
How can I make my follow-up email after an interview sound confident without being pushy?
Crafting a follow-up email after an interview that exudes confidence without coming across as pushy can be achieved by striking the right tone. Begin your email by expressing gratitude for the opportunity to interview and reiterating your interest in the position. Showcase your qualifications and enthusiasm for the role in a confident yet humble manner. Avoid using overly aggressive language or demanding immediate feedback on your application. Instead, politely inquire about the next steps in the hiring process and offer to provide any additional information if needed. Remember to maintain a professional and respectful tone throughout your email to leave a positive impression on the hiring manager.
So there you have it – a sample follow up email after your interview! Remember to personalize it to make it your own and showcase your enthusiasm for the position. Thanks for reading and best of luck with your job search! Be sure to check back for more tips and advice on navigating the post-interview process. Happy job hunting!