How Do You Refer Someone for a Job? Tips and Best Practices

So, you want to recommend someone for a job but you’re not sure how to go about it. It can be a tricky process, especially if you’re not familiar with the company or the hiring manager. But fear not, referring someone for a job can actually be quite simple and rewarding. Not only are you helping out a friend or acquaintance by potentially landing them their dream gig, but you’re also building your own professional network in the process.

First things first, start by doing a little research on the company and the position they’re hiring for. If you know the hiring manager, even better! Reach out to them and let them know that you have someone in mind who would be a great fit for the role. If you don’t know the hiring manager, try to find a mutual connection who can introduce you or provide a referral. Once you have the hiring manager’s contact information, send over the name of your referral along with their resume and a brief description of why you think they would be a good fit for the job.

It’s important to keep in mind that referring someone for a job is not a guarantee that they will be hired. But, it does give them an advantage over other applicants as they now have someone advocating for them. Plus, it’s always great to pay it forward and help someone else out. Who knows, maybe down the line they’ll return the favor and refer you for a job too!

Tips for Writing a Referral Letter

Asking for a referral letter can be a daunting task for job seekers. Here are some tips on how to write an effective referral letter:

  • Be specific: Provide detailed information about the job position for which the referral is being made. This will help the person writing the referral letter to tailor their letter to the specific job requirements.
  • Highlight relevant skills: Mention the skills, qualifications, and achievements of the person being referred that make them a good fit for the job. This will demonstrate to the employer that the person being referred has the necessary experience and abilities.
  • Include personal anecdotes: Personal stories can help bring the referral letter to life. You can include examples of when the person being referred demonstrated leadership, teamwork, or problem-solving skills.

Referral Letter Format

A referral letter should be written in a professional format. Include the following elements:

  • Contact information: Include your name, address, phone number, and email address at the top of the page.
  • Date: Include the date the letter was written.
  • Salutation: Address the letter to the hiring manager at the company where the person being referred is applying.
  • Introduction: Begin the letter by introducing yourself and explaining your relationship with the person being referred.
  • Main body: Provide specific details about why the person being referred is a good fit for the job.
  • Closing: End the letter with a call to action, inviting the hiring manager to contact you if they have any further questions.
  • Signature: Sign the letter with your name and title.

Referral Letter Sample

Here’s a sample referral letter to help you get started:

Your Name Your Address
Your Phone Number Your Email Address

Dear Hiring Manager,

I am writing to recommend [Name], whom I have had the pleasure of working with for [length of time] at [company name]. [Name] worked as a [position] and was responsible for [brief description of responsibilities].

[Name] is an exceptional employee and colleague, and I believe that [he/she] would make a valuable addition to your team. [He/She] has excellent communication skills, works well in a team environment, and is always willing to go above and beyond to ensure that projects are completed successfully. [He/She] also has [list specific skills or achievements].

I strongly recommend [Name] for the [position] at your company, and I invite you to contact me if you have any further questions about [him/her].


[Your Name]

How to Endorse Someone for a Job

If you have a colleague, friend, or family member who is currently seeking a job, you may be able to help them out by endorsing them for a position. An endorsement can be incredibly valuable for a job seeker, as it provides an added layer of credibility and validation for their skills and experience.

  • Understand the position: Before endorsing someone for a job, be sure to thoroughly understand the position they are applying for. Take time to review the job description and research the company to get a better sense of what they are looking for in a candidate.
  • Assess their skills: Once you understand the job requirements, take a closer look at your colleague or friend’s skills and experience. Consider how these skills align with the job description and determine whether they would be a good fit for the role.
  • Write a strong endorsement: When you are ready to write an endorsement, be sure to make it clear, concise, and compelling. Highlight the person’s relevant skills and experience, and emphasize how they would be an asset to the company. Include specific examples whenever possible to demonstrate their capabilities.

Keep in mind that an endorsement should be an honest reflection of the person’s abilities. It’s important to only endorse someone if you truly believe they are a good fit for the job. Falsely endorsing someone can have negative consequences for both the person and your own reputation.

Remember, an endorsement can have a significant impact on a job candidate’s chances of getting hired. By taking the time to assess their skills, write a strong endorsement, and only endorse them if you believe they are a good fit for the job, you can help your colleague or friend stand out from the competition and land the job they want.

Pros Cons
Endorsements can provide added credibility and validation for a job candidate’s skills and experience. Endorsing someone falsely can have negative consequences for both the person and your own reputation.
Endorsements can help a job candidate stand out from the competition. An endorsement should only be given if you truly believe the person is a good fit for the job.
An endorsement can increase a job candidate’s chances of getting hired. Endorsements may not carry as much weight if the person providing the endorsement is not well-respected or credible.

Elements of a Strong Recommendation for Employment

If you have been asked to write a recommendation for someone’s employment, it’s a great honor and responsibility. A strong recommendation can be the deciding factor between getting hired or not. Here are some elements to include in your recommendation:

  • Introduction: Begin with a formal greeting and establish your relationship with the individual. Include how long you have known them, in what capacity, and any other relevant information.
  • Qualities and skills: Discuss the individual’s strengths, skills, and the qualities they possess that make them a strong candidate for the position. Highlight their accomplishments and provide specific examples of their work ethic and skills.
  • Workplace behavior: Describe the individual’s behavior in the workplace, including their ability to work with others, their communication skills, and their adaptability to new situations.
  • Conclusion: Wrap up by summarizing why the individual is a strong candidate for the position and reiterate your confidence in their ability to excel in the role.

The Importance of Specific Examples

One common mistake that people make when writing recommendations is not including specific examples to support their claims. It’s crucial to provide concrete examples of the individual’s work that illustrate their strengths and skills. This could be anything from a successful project they completed, a task they excelled at, or a difficult situation they navigated successfully.

When providing examples, make sure to be concise and to the point. Focus on the most impressive achievements and connect them to the requirements of the job they are applying for. This will help the individual stand out and demonstrate why they are the best candidate for the job.

A Sample Recommendation Letter

Below is an example of a recommendation letter for a strong candidate:

To Whom It May Concern:
It is my pleasure to recommend [Name] for the position of [Position] at [Company]. I have known [Name] for [Number of years] years, and in that time, I have been consistently impressed by their work ethic and professionalism.
Qualities and Skills:
[Name] has a unique combination of [skill/qualify number one] and [skill/qualify number two], which makes them well-suited for this position. In their time working with me at [Company], they consistently demonstrated an ability to [provide specific examples of their accomplishments].
Workplace Behavior:
In addition, [Name] is a pleasure to work with. They communicate effectively with their colleagues, take feedback constructively, and strive to improve. They are adaptable, creative, and able to work well under pressure.
I have no doubt that [Name] will thrive in this position and be a valuable addition to your team at [Company]. Please do not hesitate to contact me with any questions or if you need further information.
[Your Name]

Remember, writing a strong recommendation takes time and effort, but it’s worth it to help someone secure their dream job. Use these elements as a guide, and ensure that you provide specific examples to support your claims. With a strong recommendation, you can help make a difference in someone’s career.

Ways to Advocate for a Job Candidate

Advocating for a job candidate can be a great way to help them succeed in their job search. It shows your support and helps them stand out from other applicants. Here are some ways to effectively advocate for a job candidate:

  • Write a strong recommendation letter: A well-crafted recommendation letter can help make a candidate stand out from the crowd. Be sure to highlight their strengths and qualifications for the position.
  • Refer them to the hiring manager: If you know the hiring manager, reach out to them and let them know about the candidate’s qualifications and interest in the position. This can help get the candidate’s application noticed.
  • Share job postings and opportunities: Keep an eye out for job postings that might be a good fit for the candidate. Share them with the candidate and encourage them to apply.

Another way to advocate for a job candidate is to help them prepare for the interview process. This can include:

  • Offering to conduct a mock interview: This can help the candidate practice their responses and gain confidence for the actual interview.
  • Providing feedback on their resume and cover letter: Make suggestions for improvements that can help make their application stronger.
  • Sharing insights about the company or position: If you have experience with the company or position, share your insights and advice on what the candidate can expect.

A great way to advocate for a job candidate is to be their champion within the company. This can include:

  • Sharing positive feedback with the hiring manager: If you hear positive things about the candidate from others within the company, share that feedback with the hiring manager.
  • Introducing the candidate to potential colleagues or mentors: Help the candidate build relationships with others within the company who can support them in their new role.
  • Speaking highly of the candidate to senior leadership: If the candidate is hired, make sure to share positive feedback about their work and progress with senior leadership. This can help them stand out for future opportunities within the company.
Advocating for a job candidate: Benefits for the candidate: Benefits for you:
Writing a strong recommendation letter Stands out from other applicants Helps build a stronger professional network and reputation
Referring them to the hiring manager Better chance of getting noticed by the hiring manager Increase in trust and gratitude from the candidate
Sharing job postings and opportunities Opportunities to apply to jobs they might not have known about otherwise Builds a stronger professional relationship with the candidate

In conclusion, advocating for a job candidate can be a powerful tool for helping them succeed in their job search. By writing a strong recommendation letter, referring them to the hiring manager, sharing job postings and opportunities, helping them prepare for the interview process, and being their champion within the company, you can help set them up for success and build a stronger relationship in the process.

Importance of Referral Letters in the Hiring Process

Referral letters are essential in the hiring process. They are documents that endorse a job candidate and serve as a testament to their skills, experience, and character. These letters can provide valuable insights to hiring managers and can enhance an applicant’s chances of being hired. Here are some key reasons why referral letters are important:

  • Builds Credibility: Referral letters are written by individuals who have worked with or have known the job applicant. Hiring managers tend to favor these letters as they come from trusted sources and provide unbiased feedback on an applicant’s abilities.
  • Provides Insights on Applicant’s Qualifications: Referral letters provide detailed information about an applicant’s skills, experience, and work ethic. This information can help hiring managers gain a better understanding of the applicant’s qualifications and fit for the job.
  • Gives a Competitive Edge: With a referral letter, an applicant can stand out from the competition. Employers often receive many applications for a single job opening, and a referral letter can make a job candidate more memorable to the hiring manager.

The Components of a Referral Letter

A referral letter should have several components that make it informative and useful for the hiring manager. Here are some elements that should be included in a referral letter:

Element Description
Header Information The letterhead should include the name, title, and contact information of the person writing the letter.
Introduction The letter should introduce the job candidate, the position they are applying for, and the relationship between the writer and the candidate.
Qualifications The writer should detail the candidate’s qualifications for the job, including their education, experience, and relevant skills.
Work Ethic The writer should discuss the candidate’s work ethic, highlighting their dependability, professionalism, and willingness to go above and beyond.
Closing The letter should conclude with a statement of endorsement and encourage the hiring manager to consider the candidate for the job.


Referral letters are valuable components of the hiring process. They provide hiring managers with valuable insights into a job candidate’s skills, experience, and character. By following the guidelines for writing a referral letter, job candidates can enhance their chances of being considered for the job and impress the hiring manager.

What to Include in a Job Referral Email

When referring someone for a job, it’s important to be thorough and professional in the email you send to the hiring manager or HR representative. A well-written referral email can help your connection stand out from other applicants and increase their chances of getting the job. Here are some key elements to include in a job referral email:

  • Clear introduction: Start by introducing yourself and your connection to the candidate. Explain how you know the person and why you are excited to refer them for the position.
  • Relevant qualifications: Highlight the candidate’s relevant qualifications and experience for the job. This could include their education, specific skills or certifications, and past work experience.
  • Personal strengths: Discuss the candidate’s personal strengths and how they make them a good fit for the position. This could include their work ethic, communication skills, or ability to collaborate with others.

In addition to these elements, it’s also important to provide specific examples or anecdotes that demonstrate why you think the candidate is a good fit for the job. This can help bring their qualifications and strengths to life and make a stronger case for their application.

Here is a sample table of what a job referral email could look like:

Introduction Greetings! My name is [Your Name], and I am excited to refer [Candidate Name] for the [Job Title] position at [Company Name]. I have known [Candidate Name] for [Number of Years] and have worked with them in [Setting or Project].
Relevant Qualifications [Candidate Name] has a [Degree or Certification] in [Field of Study] from [University Name] and has gained experience working in [Relevant Field or Industry]. Their skills include [Skill 1], [Skill 2], and [Skill 3], which I believe would make them an asset to your team.
Personal Strengths What sets [Candidate Name] apart is their [Personal Strength 1] and [Personal Strength 2]. They have a strong work ethic, attention to detail, and ability to [Specific Strength]. I have personally witnessed [Anecdote or Example] that showcases their work style and positive attitude.

By including these elements and examples in a job referral email, you can help your connection shine and increase their chances of landing the job. Remember to proofread your email carefully before sending, and follow up with the hiring manager if you don’t receive a response within a reasonable amount of time.

Sample Phrases for Recommending Someone for a Job

When you recommend someone for a job, it’s important to use the right words that will convey your message effectively. You don’t want to sound too casual or too formal, but strike a balance between the two. Here are some sample phrases that you can use when recommending someone for a job:

  • “I highly recommend [person’s name] for the position.”
  • “[Person’s name] is an exceptional candidate for the job.”
  • “I can confidently say that [person’s name] has the skills and experience to excel in this position.”
  • “[Person’s name] is a hardworking and dedicated individual who would make a valuable addition to your team.”
  • “I have no doubt that [person’s name] would be an asset to your company.”
  • “[Person’s name] has a proven track record of success and would be a great fit for this role.”
  • “I have had the pleasure of working with [person’s name] and can attest to their professionalism and expertise.”

When using these phrases, it’s important to also provide specific examples of the person’s skills, experience, or accomplishments that make them a strong fit for the job. This will help strengthen your recommendation and provide more context for the potential employer.

Here’s an example of how you can use one of these phrases in a recommendation letter:

“I highly recommend Jane Doe for the position of Marketing Manager at XYZ Company. Jane has over 10 years of experience in the marketing industry and has a proven track record of developing successful marketing campaigns for her clients. In addition to her expertise, Jane is a hardworking and dedicated individual who strives to exceed expectations. She would be a valuable asset to your team and I am confident that she would excel in this role.”

Phrases to Avoid Alternative Phrases
“I think” “I believe”
“They’re perfect for the job” “They would be a strong fit for the job”
“I don’t know them very well, but” “While I haven’t worked with them closely, from my interactions with them I believe”
“They’re a good worker” “They’re hardworking and dedicated”

When making a recommendation, it’s important to also avoid certain phrases that may come across as less professional or less convincing. The table above provides some examples of phrases to avoid and alternative phrases that can be used instead.

FAQs: How Do You Refer Someone for a Job?

1. Why refer someone for a job?

Referring someone for a job can benefit both the person you’re referring and the company. The person you refer may receive job opportunities they wouldn’t have otherwise known about, and the company may appreciate your recommendation and be more likely to consider the candidate.

2. How do you know if someone is a good fit for a job?

It’s important to have a clear understanding of the job requirements and the skills and experience needed to excel in the role. Consider the person’s qualifications, work ethic, and personality to determine if they would be a good fit for the job and the company culture.

3. How do you approach someone about referring them for a job?

Politely and professionally express your interest in referring them for a job and explain why you think they would be a good fit for the position. Ask if they are interested in hearing more about the opportunity and provide any relevant details.

4. What should you include in a referral email or message?

Include a brief introduction to the person you are referring and explain why you think they would be a good fit for the job. Include their resume or LinkedIn profile, and any other relevant information that would showcase their qualifications and experience.

5. What happens after you refer someone for a job?

The company will review the candidate’s application and resume, and may decide to schedule an interview. Depending on the company’s recruitment process, you may be asked for additional information or to provide a reference for the candidate.

6. What if the candidate doesn’t get the job?

Unfortunately, not everyone who applies for a job will be a good fit for the position. If the candidate you referred isn’t selected, don’t take it personally. Continue to support and encourage them in their job search.

7. Can you refer someone for a job even if you don’t work for the company?

Yes, you can refer someone for a job even if you don’t work for the company. If you know someone who would be a good fit for a job opening, you can reach out to the hiring manager or company recruiter and express your interest in referring someone for the position.


Thanks for reading about how to refer someone for a job! Referral is a great way to support and help other people find job opportunities. Always remember to consider the needs of the candidate and the company when referring someone for a job. We hope you found this article helpful, and please visit our site for future tips and resources on job search and career development.